B2B eStore

Advanced Web2Print Online Ordering Software…

Our fully featured B2B Web2Print solution is where your regular customer users can login and order from their own custom branded portal. The users can order print, signage, promotional products, merchandise, stationery, and many other items.

The completed orders flow into the print management area of the system that we call ePrintMIS. This is where you and your team configure the eStore and manage the orders you receive. If you wish you can add further modules to the Print MIS area to make it into a fully featured print management software solution for estimating, job management and invoicing.

System Configuration

  • Dedicated Web to Print ordering sites for each of your regular customers or company departments
  • Every user has a unique access login using their email and password, single level sign on with just an email is also possible
  • The eStore web address can be unique for your business or can be unique for each of your customer’s Web2Print software eStores
  • Each eStore can be configured with the customer’s branding as well as your business logo
  • Advanced custom style sheets can be used to create a truly unique look and feel for each eStore
  • Products can be assigned to one or multiple eStores (no need to create the same product multiple times for each store)
  • The whole system can be configured for metric or imperial measurements and for any currency and tax rate

Products & Categories

  • Product categories and sub categories are used for ease of navigation, and you can configure categories so only suitable users can view each product category
  • Thumbnail images can be attached to categories and products to aid navigation and enhance the visual image of the eStore
  • Products have short and long description fields enabling detailed description and specifications to display for each product
  • You can choose between three price matrix types based on a per unit price, a fixed quantity pack price, or for sign suppliers and large format print a width and height to calculate a sqm or sqft price
  • Additional options can be created and allocated to one or many products so when ordering the user can build the product specification to suit their requirements by selecting from drop down boxes
  • Sub options can also be created which only appear once the user has selected from the first level options, enabling a detailed two level selection process
  • Products can have the suitable sales tax allocated to them
  • All product and option selections flow through with the order to your Print MIS order screen

Product Types

There are four types of products:

  1. Fixed artwork products have the art file attached to allow PDF proof checking before the customer confirms the order
  2. Products with artwork upload functions enable the customer to upload their own art file into the product before placing the order
  3. Editable products are set up so the customer can edit certain fields when editing the product → More info
  4. Warehouse products have an available stock level displayed allowing the user to order the products from stock, or increase the warehoused stock level for future draw down

eStore Web-to-Print Checkout Process

  • Multiple items can be added to the cart and checked out at once, which is a common requirement in Web2Print software
  • The user’s default delivery and invoice address is displayed and can be altered, or new addresses can be created
  • Customers can add an order title, delivery date and comments depending on which fields have been configured in the eStore settings
  • Before checkout the user is presented with a confirmation screen showing all selections with an optional tick box confirmation
  • The customer sees an on screen order confirmation and also receives an email confirmation
  • The customer’s order is available in their order manager screen within the eStore where they can reorder in the future
  • Your order administrator is emailed a new order notification and can access the order online from the email
  • Orders are stored in your order manager screen for review in your Print MIS print management login
  • If the eStore is linked to the full ePrint MIS print management software module orders can be progressed to become jobs and managed through production and invoicing in the same way any job in the Print MIS system is managed.
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Customer Payment Options

  • Orders can be placed with the following payment options:
  • No payment required – orders flow directly to your management system (Print MIS)
  • Payment through a preconfigured payment gateway such as Paypal or Braintree
  • We can configure other payment gateways if you wish, just let us know which you want to use.

Advanced User Functions

  • Users can edit their address book and create new business addresses and change their password
  • Spend limit budgets – can be set per user or per organizational department, and spend limits can cut expire on a per week, month or year time frame
  • If required unused budget spend can roll over into the next period based on preset rules.

Customer Reporting

  • Based on settings configured by you the Web to Print eStore users can run their own reports, view the output on screen and export to Excel
  • You can build custom reports for your eStore users in the Print MIS selecting which specific columns and data selections the users have access to.

Order Approval Module

An approval system can be applied to the B2B eStore. This enables orders to be channelled to a company approver rather than direct to the print supplier. This is a common requirement of Web2Print software especially when working with large corporate organisations or government departments.

  • Orders can be approved or rejected by the approver
  • The approver has functionality to edit and alter the order if necessary
  • A two stage approval process can be configured to enable a general approver to check the order before the senior approver gives final approval

For more information about our order approval module click here.

Editable Products Module

The editable products module enables the customer using the Web to Print solution to edit an existing product online before ordering, or in some cases to build a new editable product online themselves.  These functions are frequently used for products such as:

  • Business cards
  • Marketing flyers and mailers
  • Simple brochures
  • Envelopes
  • Sell sheets
  • Once the order is placed the print on demand software sends a print ready PDF file with the order to the eStore administrator in their Print MIS print management area

For more information about our highly flexible editable products module click here.

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eStore Web-2-Print Editable Products module

Advanced Functions & Custom Requirements

The editable products module enables the customer using the Web2Print solution to edit an existing product online before ordering, or in some cases to build a new editable product online themselves.  These functions are frequently used for products such as:

  • Business cards
  • Marketing flyers and mailers
  • Simple brochures
  • Envelopes
  • Sell sheets
  • Once the order is placed the print on demand software sends a print ready PDF file with the order to the eStore administrator in their Print MIS print management area

For more information about our highly flexible editable products module click here.

Feature-packed modules & functions…

MIS Features

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Dashboard

Review your Print Shop’s KPIs and monitor your tasks and planned calls from one simple screen. →Read more

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Database & CRM

Easily manage your customers, prospects and suppliers contact information. →Read more

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Estimate Manager

Quickly create and send beautiful estimates/quotes to your customers by email. →Read more

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Job Production

Track the progress of your jobs in production for a clear view of your work in progress. →Read more

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Invoice Manager

Quickly create and send beautiful invoices to your customers by email. →Read more

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Purchase Orders

Quickly create and send orders to your printing suppliers.
Read more

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Delivery Module

Email or print out delivery dockets and labels to send to customers with their completed jobs. →Read more

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Reporting

Enabling your customers to run and download their own reports from the MIS greatly strengthens the power of the system. →Read more

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Accounting Software Integration

Link to your accounting package to streamline your entire business workflow. →Read more

Web2Print Features

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B2B Online Ordering

Your regular customers can order online from their own branded ordering site. →Read more

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Product Types

Create products to maximises functionality for your customer when ordering. Read more

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Order Approval

Orders can be approved or rejected by the approver and the approver has some functionality to alter the order if necessary. →Read more

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Customer Order Manager

Enable your customers to track the progress of their web2print orders. →Read more

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Appearance & Customisation

By editing the appearance of your web-to-print eStores you can tailor them to your customers image and branding. →Read more

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Spend Limits

Sometimes your customers need to have limits set on an individual or departmental basis. →Read more

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Reporting

Enabling your customers to run and download their own reports from the Web to Print system greatly strengthens the power of the system. →Read more

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B2C Online Ordering

Anyone can order online from your ecommerce website and pay online by credit card. →Read more

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Warehouse Products

Run your warehouse operations online and customers can order from stock using eStore login. →Read more

Integrates seamlessly with your favourite accounting software…

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