Industries

Promotional Reseller Software

Promotional Product, Merchandise, Apparel and Uniform estimating and management software to grow your business.

Dedicated modules for the promotional products industry, apparel & uniform resellers

Our goal is to provide promotional merchandise and apparel resellers the ultimate management system that encompasses everything you need in one place. Our promotional products  software gives you the complete workflow you need by combining estimating, job management, purchase order creation, warehouse stock management, Invoicing, delivery dockets, and much more in one, simple-to-use solution.

Our cloud-based solution means your team can work from multiple locations with ease, simply by logging into your user friendly system via an internet connection. Once logged in, you can complete any of the tasks your company needs quickly and easily, without the need for an internal IT network or server.

A product based management software for the promotional product and apparel industry

Create generic products that you can supply to any customer, or products that are specific to a regular business customer. Set prices per unit with volume purchase discounts, or price based on fixed quantities. Add prices for multiple different decoration options per product, including set up costs and cost per unit.

Create estimates and jobs where the product is sourced from one supplier with decoration added by another supplier, or even from multiple different suppliers.

Display an image of the product in your quotes and estimates automatically, using the image stored for that product in the product module.

The promotional products job management module enables you to track and manage all your live jobs easily with a clear view of each jobs current status, supplier name, job notes, delivery date, and much more.

Send purchase orders to your suppliers directly from the system using the details of the product stored in the system to save time.

Manage promotional product stock levels in your warehouse using the system to track stock order allocations, stock levels, and to create picking slips and delivery dockets.

Run accurate business management reports to view stock levels, jobs for the period, invoicing levels, gross profit, and much more.

  • Track your business using our customizable dashboard
  • Manage your customers and suppliers in the CRM module
  • Quickly create and send product estimates for a wide range of merchandise and apparel
  • Manage the jobs in production tracking their status
  • Create detailed work orders/job tickets for production staff
  • Raise purchase orders to suppliers
  • Create and send invoices to your customers
  • Push purchase and invoice data to your online accounts software

World-class Web2Print for the promotional products industry

If you are working with customers who want to systemize their online ordering of apparel, uniforms, or promotional products then Hexicom has got you covered. Our online eStore ordering and Web2Print module has all the functions you need in one place.

While ordering, your customers can view the stock levels of products in real time and they can customize their product by making selections for colour, size and decoration options.  They can see the price changes taking effect immediately on screen while they’re editing their selections for full transparency.

Products can be edited online by the customer to alter text or to add images. A mug can have an image added to it, a baseball cap could have a logo and text added, shirts can have a logo and name line added, the opportunity for customization is limited only by your imagination.

When receiving orders you can progress them to become jobs in our excellent job management workflow. You can fulfill the order from an external supplier or if you have it in stock pick the item from your warehouse, and update the job status at each stage of the process to enable easy job tracking. Create purchase orders and invoices through our system to send direct to customers for a complete workflow solution.

What’s more, our all-in-one business management software includes online links to common cloud-based accounting software such as Xero, QuickBooks Online, and MYOB, meaning you can move your key data through the internet to your online accounts software.

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Our Web2Print features…

Gain new business with our B2C eCommerce website module, which can be a standalone ordering site or add-on to your existing website. Offer interactive content and use our design templates on your personalized web store for customers to create their perfect product.

Provide an excellent and easy to use ordering system to your regular customers enabling them to order all their promotional merchandise, apparel and uniforms from you online. Offer pre-designed products or editable items where the customer can make changes to text and images themselves personalize items such as name badges, shirts, pens, and much more.

Enable your customers to track their web to print order status and easily re-order from past orders. Customer information is clear to see and they can view their order status as it flows through the business management software.

Promotional companies can create products to suit the requirements of the customer and build a range of products in categories for ease of customer selection. Prices for products can be on a per unit cost, or per pack, and tiered pricing can be used to provide quantity discounts.

Once the job is ordered you manage the process within your management software enabling you to stay in control of the whole process including warehouse pick and pack and custom orders to vendors.

Our promotional product management software gives you the ability to edit the appearance of your web to print shop, meaning you can tailor each separate online shop to match your customers’ image and brand requirements.

Features of our promotional product management software

Review your company’s KPIs and keep track of your tasks and planned calls from your business dashboard. If you have multiple users, each can build a personalized dashboard to meet their individual reporting requirements.

Streamline the management of your customers, prospects and suppliers’ contact information and use this in the management workflow and web2print modules, for a truly all-in-one solution for promotional companies. Store customer notes, create tasks and reminders, track estimate conversion rates and much more.

Quickly create estimates and quotes from products in the system catalogue, selecting add on costs for decoration, design, delivery and any other processes required. Quote for promotional merchandise, uniforms, apparel and any other type of product whether it’s stocked in your warehouse or custom ordered.

Manage your dispatch and delivery process in the management software, create delivery notes, packing slips and box labels for a production job or warehouse stock item.

Track the progress of your jobs in production for a clear view of your work in progress and generate custom job tickets /work orders. Build job views for each member of your team so they can focus on the jobs that require their input and see the level of detail they require. Use colour schemes to highlight the urgency of each job and allocate a status to display the jobs current progress in the production or warehouse stock workflow.

Quickly create and send purchase orders, invoices and delivery information to your customers and suppliers to streamline your business management workflow. Purchase orders can have the suppliers invoice details recorded, delivery notes can include delivery tracking information, and key data can be exported to your cloud accounting package, we have links to Xero, Quick Books Online, and MYOB.

 

Keep track of all the information for your jobs and deliveries in one place, create system reports, and stock inventory reports to ensure efficient business management.

FAQs

A list of common questions that could help you make your decision to move to our industry-leading online management system for promotional merchandise, apparel, and uniform resellers.

Management software designed specifically for the promotional products, merchandise, apparel and uniform market needs specialist functionality. The system needs to have detailed product management functions so all the necessary information about the product can be recorded as well as having the functions to enable the whole workflow from estimate through to invoice to be managed. Hexicom’s software provides the full workflow required and also has options through add on modules for warehousing, Online customer ordering and Web2Print, Proofing and exporting data to accounting software.

The Promotional Products industry comprises businesses that design, customize and distribute promotional products. Products include everyday items such as mugs, magnets, calendars and t-shirts. The industry is generally split into product wholesalers and resellers who buy from the wholesalers and resell the products to the businesses who want to purchase them.

A print software web to print solution (often stylized Web2Print) is an online shop or ordering site that enables customers to order their requirements online and where necessary edit product artwork in the process. A simple example would be to order a personalised mug or baseball cap, in the process, edit the details on their product such as the name, email, phone number and photos, etc. Web2Print can also be used for all other types of print, promotional products, and apparel. By using a web to print solution in the promotional product industry you can streamline your business processes and make it efficient and successful – for yourself and your customer.

Digital signage software and digital print software is a modern method of printing from a digital-based image directly to various media. This is different to traditional printing (often called offset printing) as digital signage printers do not need printing plates – instead, digital printers print the image directly onto the media substrate.

Promotional products refers to anything that can be customized before they are supplied to the purchasing organization. Companies can offer their own promotional products such as key rings, magnets, mugs and pens.

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