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HexiHub

Manage and grow your business using our Print MIS software as the hub of your business.

HexiHub provides an efficient internal management workflow solution that enables you to control all your print business needs, from estimating and job management to warehouse management and web to print solutions. Whether you print, outsource, produce signage, or resell merchandise and apparel we have the software solution for you.  You can extend the HexiHub functionality by adding our other products such as the Web 2 Print HexiStore, HexiProof, or HexiStock solutions.

what is HexiHub for?

Digital Sheet Printing

Offset Sheet printers

Wide format & Signage

Promotional Products & Apparel

Fulfillment & Warehousing

Print Broking & Management

Hexihub features:

Dashboard

Review your company’s KPIs and monitor your tasks and planned calls – all in one place. The dashboard is unique for each system user to display their individual reporting requirements including their current tasks and scheduled calls. The screen is comprised of small snapshot performance panels and larger graphs to display business performance such as job value per month or per week against target.

CRM

Easily manage your customers, prospects and suppliers’ contact information and use this throughout the HexiHub print management workflow and web2print modules. Store customer notes, create tasks and call reminders, report on customer jobs and quotes, and much more.

Estimate Manager

Quickly create and send beautiful and accurate estimates/quotes to your customers by email from the HexiHub Print MIS system. We have multiple specialist estimating tools for digital print, offset print, large format print, finishing costs, outsourcing, promotional products and apparel.

Estimates can have multiple items in them if your customer needs a price for several products, and you can create an item using a number of sub items to build a complete price. For example using a prepress cost, a production cost, and some finishing and delivery costs combined to create the cost of the item you are estimating.

If you need to give a comparative quote where you have two similar items with small differences between them you can create one item, then copy that first item and modify it to quickly create the second item. Complete estimates can also be copied to the same or different customers and then modified.

All estimates have a status so you can easily record where the estimate has progressed to such as In Progress, Sent To Customer, Followed Up etc.

Job Production

Track the progress of your jobs in production for a clear view of your work in progress and generate custom job tickets /work orders. Build job views for each member of your team so they can focus on the jobs that require their input and see the level of detail they require without viewing the other jobs that don’t relate to them. Use colour schemes to highlight the urgency of each job and allocate a status to display the jobs current progress in the production workflow.

Team members who work on the job can record notes in the job and these can be viewed by others accessing the job and they can also appear on the job ticket/work order. Within each job the user can see if there are other related records such as an estimate, purchase order, or invoice and these can easily be navigated to using a weblink system, so all records that relate to each other are interlinked within the system. From a job the user can create purchase orders, delivery notes and invoices.

Purchase Orders

Quickly create and send purchase orders to your suppliers either for items that are specific to a particular job, or purchase orders that are not linked to a job to increase the general stock holding of the item. Purchase orders can be for consumable items such as paper and print substrates, ink, or finishing materials, or they can be for outwork production, product decoration, or complete finished items.

When delivery is received for a purchase order it can be marked as complete and if the item being delivered is held in the warehouse and you use the HexiStock warehouse module the stock level of the item can be updated to take into account the new delivery.

All purchase orders have a status so you can easily record where the purchase order has progressed to such as In progress, Sent To Supplier, Received etc.
Purchase Orders can be exported to accounting packages either through an online API connection or for non-cloud accounting systems by exporting an Excel file of data. HexiHub has online API links to Xero, Quick Books Online and MYOB Online.

Delivery Notes

The delivery module enables the user to quickly generate delivery dockets and box labels for use with the delivery of the finished items. Warehouse picking slips can also be generated from the delivery module for users who have the HexiStock warehouse management functions.

All delivery notes have a status so you can easily record where the delivery process has progressed to such as In Packing, Sent To Customer etc.

Invoices

When the job is ready to be invoiced the user can create an invoice and this can be done when the job is completed or while the job is still underway. Multiple jobs for the same customer can be consolidated into one invoice if you wish for example to create a monthly invoice for a regular customer.

Customer payments can be recorded in HexiHub or this function can be undertaken in the users accounting software. Invoices can be exported to accounting packages either through an online API connection or for non-cloud accounting systems by exporting an Excel file of data. HexiHub has online API links to Xero, Quick Books Online and MYOB Online.

All invoices have a status so you can easily record where the invoice has progressed to such as Sent To Customer, Ready for Export etc.

Inventory

The inventory module is used by companies that print inhouse and it is where the details of consumables such as paper and print substrates, ink and other items used in production are stored. Each inventory item is set up with it’s own details unique item code (SKU) number, costs and where relevant measurements. HexiHub has an add on function to enable inventory items stock levels to be tracked and updated when new inventory is received.

Products

The products module has a number of functions depending on how the HexiHub system is being used in the business:

  • Products can be created for use in print estimates, to save time from doing a custom estimate each time
  • Specific customers and suppliers can be allocated to a product
  • Products can be made live in the HexiStore Web 2 Print systems so customers can order them online
  • If the HexiStock warehouse management module is in use the products can have stock allocated to them and become warehoused items for use in the HexiHub internal workflow or the HexiStore Web 2 Print online ordering modules
  • Pricing for products can be set based on fixed quantities, a price matrix with price breaks, or for signage items based on a square meter or square feet cost
  • For promotional products and apparel products decoration options and costs can be added to a product
  • Products can be created one at a time in the system, or by copying an existing product, or through an import process from an Excel file

Reporting

All the main modules of the system have a reporting function which enables the creation of custom reports, and for reports to be saved for use at a later date. When building a custom report the user can select which columns should be included in the report, the date range and a number of other specific details. Reports can be viewed in the system or exported to Excel.

HexiHub for Digital Sheet Printing

The module for digital sheet printing allows customers to set up an unlimited number of digital presses in our Print MIS solution. Every digital machine can have its own unique settings and click charge costings and these machines are available to be used in the estimating module, allowing for the most accurate pricing for your print shop.

Our flexible click charge settings allow you to create custom estimates for black and white or colour printing, as well as a range of other key configurations to calculate an accurate print quote for your customer.

In addition to the cost of your print jobs, pre-press and finishing costs can be added to your quotes or jobs using our flexible and simple to use print cost functions.

Successful print quotes are progressed to become jobs in production and you can manage the jobs status through the system in an efficient workflow process.

Using a cloud based Print MIS software for digital print quoting has never been more straightforward.

More information for digital sheet printers.
More information for offset sheet printers.

HexiHub for Offset Sheet Printing

Accurate costing is an absolute must when it comes to offset print estimating – with every element of the job needing to be included correctly in your quotes for your customers.

Our offset print quoting software module allows you to make as many offset presses in the system as you need, with each press having its own specific settings.

The HexiHub Print MIS software will calculate the time needed for the your job to be printed, based on the length of your print run and other variables, such as the weight of paper used. This offset print calculation can be set by you so you’re guaranteed full control over your offset print quotes.

In addition to the print costs all pre-press and finishing costs can be created and added to the quotes or jobs using our highly flexible and easy to use print cost functions.

Successful print quotes are progressed to become jobs in production and you can manage the jobs status through the system in an efficient workflow process.

Get the most accurate cloud based offset print estimating solution for your print shop.

HexiHub for Wide format & signage

The HexiHub custom large format and flatbed print quoting module enables printing companies and signage businesses to accurately quote for a wide range of digital sign and display requirements. The specialist quoting module enables you to price in linear meters or feet for roll to roll large format machines, and square meters or square feet for flatbed machines.
Our large format estimating module is uniquely designed meet all your digital signage quoting needs and includes the costs for multiple substrates, ink and machine time.
In addition to the print costs all pre-press, finishing, and installation costs can be created and added to the quotes or jobs using our highly flexible and easy to use print cost functions.

Create popular items as products so you can quickly use them again in future quotes, saving you time in the estimating process. Our Print MIS software offers the best, most simple solution available for large format and sign shops.

More information for digital signage and large format printers
More information for promotional product and apparel resellers

HexiHub for Promotional Products & Apparel

Hexicom understand that quoting and managing promotional products and apparel can be a tough task, which is why we purposely designed our print management solution to help businesses to be flexible for promo and apparel. Using our integrated solution, you can operate in a simple workflow using a wide range of products to form your estimates or quotes.

The product catalogue module in HexiHub enables you to set up your digital catalogues via manual entry or through an import function using a Microsoft Excel file. The imported products can include prices, set-up costs, decorations, the product image and much more.  Prices can be set based on fixed quantities or on a cost per item with price breaks based on quantity.

If combined with the warehouse management module and Web 2 Print ordering software, you can create a complete product and warehouse management platform for your customers, allowing you to publish digital catalogs into the Web to Print system so your customers can choose their product, check stock levels, select their decoration, and place their order in an easy-to-use Web to Print ordering workflow. Then all you have to do is fulfill the order by sending a purchase order to your vendor, or releasing the stock from your warehouse.

You can create and send invoices to your customers from the system, or they can pay at the time of ordering using a payment gateway such as Stripe.

HexiHub for Fulfillment & Warehousing

The Hexicom warehouse management module allows your Print MIS system to manage all your warehoused products and, when combined with our dedicated B2B Web to Print solution, to provide your regular business customers with an online shop for all their print, apparel and promotional merchandise.

The HexiHub Fulfilment and Warehousing software module enables you to configure the internal workflow so your stock is allocated to the product and released from stock at the right point in your workflow for maximum efficiency.  You can also:

  • Allocate stock levels to product items (SKU’s) with pre-set email warnings when stock gets low
  • Allow products to be directly ordered from your Web to Print store by your customers
  • Build and save product reports for you or the customer to access
  • Create kits, mange apparel with multiple colours and sizes and much more!

If you’re looking for the most powerful print, promotional product, and apparel reseller solution available, look no more – our system has everything you need when it comes to online warehousing and fulfilment software.

More information about warehousing and fulfilment

Hexihub benefits

Benefits of implementing a Print MIS System in your business.

Revolutionize the way your print business works with our excellent easy to use cloud solution.

Laptop

Systemise

Streamline and organize your print business online in one place, with a robust print workflow provided with top end hosting and security, and a whole range of easy to use customizable features to tailor the system to your business.

Small Business People in Meeting

Communicate

Easily communicate with your suppliers and print customers from your management hub that contains all your critical business data in one place, available for your staff to share.

Business Man with Glasses on Laptop

Report

Benefit from the easy to use reporting tools, allowing you to monitor how well your print business is performing at all times.

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Linking core systems

It’s never been easier to have everything you need in one place – from your warehouse stock, web to print orders, to your job reports, and then send key data to your online accounting software.

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How to efficiently implement your Print MIS Software.

Establish your current workflow
Once you understand your current way of working and all the moving parts of your workflow, you know what kind of print software you’re going to need in order to maximize your system. Be clear about what is great about your current workflow and what doesn’t work so well. Consider how many different systems you use to process one customer order or job.
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Scope your requirements
Once you know what you need as a business, it will be easier to understand the requirements for your software – be clear about which are the critical features and those that are nice to have.
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Consider features for Specific staff
Choose what features you need for each of your team to be able to do their work in the simplest, most efficient way. What level of information do they need and what data do you want to not be visible to them.
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Set your objectives
Formalize your objectives, implementation strategy and project plan – once you (and your team) know how the new solution is going to be put in place, you can start planning for an efficient implementation with each element such as the internal Print MIS, and customer facing Web to Print solution being undertaken together or as separate phases of the overall project.
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Set your project timeline
Setting out the time frame and schedule for your Print MIS and web to print solution to be fully implemented gives you something to aim for, and allows you and your team to be properly prepared when you go live. Set realistic goals and expectations to ensure the implementation is achievable.
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Implement your plan
With support from Hexicom Software’s experienced support and training team following your strategy and implement your plan. Integrate your new, world-class Print MIS and web to print platform and drive forward your business success!
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FAQs

A list of common questions to help you understand and make your decision to move into the industry-leading browser based Print MIS and web2print software.

MIS Software stands for ‘Management Information System’ and is either software or an online print solution that helps businesses manage and systemise key parts of their business. It integrates all the various functions of your business and produces a logical business workflow for your staff team to follow. Our Print MIS software also has add on modules for web2print, warehouse management, art file proofing and more.

Any business in the print or related industries can be using a Print MIS system to manage their quoting and business workflow.

These systems provide the business with a logical workflow to create estimates, manage jobs in production, raise purchase orders, delivery notes, invoices, and much more.
They also provide a database to store details of the businesses customers and suppliers, along with a wide variety of other functionality.

The HexiHub Print MIS system is designed to be used by print managers, sheet printers both offset and digital, large format printers and signage suppliers, and promotional product and apparel resellers. By using a Print MIS system the business will greatly improve their efficiency.

Read more about our HexiHub print MIS module here.

Web to print (also written as Web2Print) is an industry term for the process for customers to order print online and specifically for the ordering process to involve editing or creation of the artwork file.

The need for efficient print ordering is not new, but the range of functionality now available that enables customers to order all of their requirements online has been growing steadily in the last few years. Now most print and associated businesses have the opportunity to move some or all of their customers to online ordering solutions. This enables the customers to self-service when they want to place an order while also streamlining the process for the business receiving the order.

Read more about our HexiStore module here.

There are two types of web2print software, B2B and B2C. B2B (business to consumer) is when a print or associated business provides an online ordering system to their regular business customers. B2C (business to consumer) is when the print business provides a public website where anyone can order online. Both types of web2Print are proving to be popular and both are provided by the Hexicom HexiStore module.

The B2B model is where the business provides a system for their regular customers to order online and in doing so locks them into using them for all their requirements while also streamlining the workflow for their own staff.
The B2C model enables the print business to target new customers through their online website and to gain orders that would otherwise have been placed with another online provider.

Read more about our HexiStore module here.

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The History of Print MIS Systems

Print shops, and commercial printers have been using print software solutions of varying types for over 30 years, with the goal always to streamline the business workflow to make the operational side of printing businesses more efficient and streamlined. This means avoiding repetitive tasks and automating various processes throughout.

At first, these were rather basic solutions and often focused solely on the print estimating process, but with the advancement of technology and the boom of the internet the print mis and web to print software available has grown to encompass the entire workflow, while removing those unnecessary repetitive tasks.

Early print software was created as downloadable applications that was accessible on the company server and locally based PCs – but that changed in 2010 when the world’s first cloud based print management system was developed, with Hexicom Software being one of the first companies in the world to design and implement such a robust web to print software.

 

And we’ve been at the forefront of the industry ever since.

Hexicom hosts a cloud based solution, so there’s no requirement for a server or local network to run your operations. Cloud software is often known as SaaS (Software as a Service) and you get more than just a print software solution – you get a tailored, robust system that can revolutionize your workflow, so you can focus on running your business.

If you’re looking for the best online print management system, you’re in the right place.

HexiHub Print Solutions Workflow has never been so efficient!

The whole point of implementing a Print MIS and web to print platform for your business is to make your operations more efficient – and achieve a higher return on investment. With the array of software solutions on offer these days, it can be difficult to opt for the right choice for your company, and it is important to settle on a system that meets your needs and simplifies your business workflow.

Each system has its own unique features and integrations, so it’s key to understand what the system offers and choose the right software for your business.

A Hexicom Software cloud based system enables you to have everything in one place – and we make it simple and easy to use. Our MIS solution enables these efficiencies to be gained not just by pure print businesses, but also by print managers and brokers, promotional product resellers and apparel suppliers, warehouse and logistics businesses, design and marketing agencies.

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